Drupal: Managing Site Content
Drupal: Managing Site Content
Content & Media Overview
All websites are made up of content and media. In the scope of our web platform, content refers to the pages you add to your site; whereas, media refers to the different types of media (e.g., images, videos, audio and documents) that you upload to your site. Your site inventories your content and media on administrative pages called your Content Overview and your Media Library.
Content Overview
The content overview is an administrative page (only visible to users with site-specific roles) that lists all user-generated pages added to your site. You can access this page from the admin toolbar by clicking the "Content" button. From the content overview, you can browse user-generated pages and modify them as needed (e.g., publish, unpublish, edit and delete). For brand new sites, the only page that will appear in the content overview is the home page for your site.
Note: If you have the content author role, you will only be able to access your own content (pages authored by you).
Media Library
The media library is an administrative page (only visible to users with site-specific roles) that lists all user-generated media added to your site. You can access this page from the admin toolbar by hovering over the "Content" button, then clicking the Media link from the drop-down menu. Alternatively, you can access this page by clicking the "Content" button from the admin toolbar, then clicking the "Media" tab. From the media library, you can browse user-generated media and modify the media as needed (e.g., replace file, delete and edit). For brand new sites, the media library will be empty.
Note: If you have the content author role, you will only be able to access your own media (media items uploaded by you).
Adding New Content & Media
Content and media are used to build out your site. There is a standard process for adding new content (pages) and media. Those steps are appended below by type:
To add a new page to your site, follow the steps below:
- Click Content from the admin toolbar.
- Click the + Add content button.
- Select the content type you want to add.
- Complete the necessary fields, then click the Save button.
Note: If you would like to save the page but not publish the page, uncheck the box next to "Published" prior to clicking the Save button.
To upload media to your site, follow the steps below:
- Click Content from the admin toolbar.
- Click the Media tab.
- Click the + Add media button.
- Select the media type that matches the format of the media you want to upload.
- Audio (accepts MP3, WAV and ACC formatted files)
- Document (accepts most common document file formats besides executables)
- Image (accepts PNG, GIF, JPG and JPEG formatted files)
- Remote Video (accepts links to YouTube videos)
- Video (accepts MP4 formatted files)
- Use the file browser to select the file you want to upload (or enter the URL for the remote resource you want to upload).
- Click the Save button.
Note: Uploading media to your site will not immediately make it visible to end users. You must integrate the media with your content in some way.
For example, for a document, you may want to link to the file on a page. Copy the URL of the file you just uploaded, and then open the page on which you want to link to it. Add the text you'd like to link and link that using the URL copied from the file. Then save the page.
Editing Preexisting Content & Media
If you've been added to a preexisting site, that site might already have content and media added. In this case, you might just need to edit the preexisting content rather than adding new content. There is a standard process for editing preexisting content (pages) and media. Those steps are appended below by type:
To edit a preexisting page on your site, follow the steps below:
- Click Content from the admin toolbar.
- Find the page you want to edit from the content overview.
- Click the Edit button for the piece of content you want to edit. Alternatively, click on the name of the piece of content, then click the Edit tab.
- Modify the content as needed, then click the Save button.
Note: Depending upon the type of content you are editing, the steps may differ slightly.
To edit a preexisting media item on your site, follow the steps below:
- Click Content from the admin toolbar.
- Click the Media tab.
- Find the media item you want to edit from the media library.
- Click the Edit button for the media item you want to edit. Alternatively, click on the name of the media item.
- Modify the media item as needed, then click the Save button.
